COLLEGE OF AGRICULTURE AND NATURAL RESOURCES
AGRICULTURAL & RESOURCE ECONOMICS
POSITION ANNOUNCEMENT
Title: Program Coordinator
Functional Title: Program Coordinator (Administrative)
Position Number: 129372
Category Status: Staff, Exempt, Regular
Unit: AGNR-Agricultural & Resource Economics
Position Summary/Purpose of Position:
The administrative program coordinator will independently engage with and be responsible for all aspects of managing administrative, operations, and project work to identify needs, develop solutions, project plans, organize, manage, and close out. The successful candidate will work independently and collaboratively. The incumbent will be evaluated on the quality, quantity, and timeliness of their work, and professional behavior. To be successful, the incumbent must be mission driven, exceptionally well organized, with excellent attention to detail, service oriented, self-sufficient, confident, able to learn and apply new tools, make independent decisions, balance between daily transactional work while at the same time working on other short to medium term activities, demonstrate appropriate self-management, and positive attitude to build productive relationships. The individual will work with department, college and university stakeholders with tact, finesse, and patience. The position reports to AREC’s director of administration.
Areas of responsibilities include:
(65%) Project administration:
- Manage projects: identify, initiate, plan, organize, execute, and document, individually and collaboratively, department academic and administrative activities, initiatives, programs, etc.
- Leans heavily on policies (such as department bylaws, plans of governance and processes, and college and university guidelines for faculty affairs) to plan, organize, manage, and execute competently to meet expectations and deadlines.
- Responsible for the administration of the in-house evaluations on a semesterly basis, including collecting and compiling data, creating multiple reports used for annual faculty reviews, promotions, mentoring, and professional development; [co] organize [inter] department conferences; SHEL lab management.
- In-house expert and trainer for faculty (such as faculty success) as requested.
- Project examples: admissions process management, faculty peer teaching reviews (2/yr), weekly seminar series, administratively manage the SHEL lab, in-house teaching evaluations (2/hr), all facilities management needs, office moves planning and execution, new employee onboarding.
- To be successful: superior attention to detail, organizing, planning, patience, flexibility, determination, positive attitude, documenting, communication, positive relationships, and professional behavior along with working withing department plans of governance, policies, and guidelines, and college/university as they apply. Maintain immaculate records.
- College/university engagement: organize, negotiate and monitor project completion with all facilities management shops, TerpTrader, Building Security, Office of Emergency Planning, and AGNR’s FM assistant director.
(15%) Office Management:
- Supplies management for administrative, research and/or academic needs (including monitoring budget allowances)
- Expertly manage in/outgoing communications related to position responsibilities to keep stakeholders informed
- Manage the department’s physical space: create and update floor plans, schedule room use, 25Live schedule management, furniture order (as needed)
- Department key management
- Engage with monitoring and assessment to identify changing department needs, and make recommendations for change
- Engage with internal and external research to producing reports and other documentation to be sued for decision-making purposes (department reviews, faculty reviews, faculty promotions, faculty recruiting, etc.)
- Create and manage structures and tools to meet changing organizational, communication, efficiency, and reliability needs (ex: design and use process mapping tools, databases, team collaboration tools, to document and contribute to the department’s knowledge management library for transparency, clarity, cross-training, and business continuity).
(10%) Collaborate with department chair and director with scheduling meetings, managing documents, creating agendas, managing contacts/communication, ensure confidentiality when needed.
(10%) Performs other duties as assigned and as needs of the department change, including cross-training and serving as a back-up to other staff.
Required:
Basic project planning, management (data/projects) and execution (able to create plans, track progress, and close out).
Technology: intermediate level with Google Workplaces (or similar), project management tools, MS office, and similar software (able to apply know-how to improve or meet new needs). Basic familiarity with database management systems to be able to maintain records and generate reports.
Bachelor’s degree with 5 years of successful administrative operations and/or project experience in a similar position is required (as demonstrated by meeting specific tasks or other results).
Preferred:
Bachelor’s degree in a business field with 5+ years of progressively successful administrative operations and project experience in a customer facing role with demonstrated positive outcomes.
To be successful in this position, candidates must demonstrate the following:
Competencies (Intermediate to Advanced): task and time management, data management, self-managing, self-awareness, relationship building, decision-making, analysis, quick thinking, business acumen, accountability, proactive, having initiative, team player, professional behavior, teamwork/collaboration, resilience, positive, learner, honest, respectful, emotional intelligence.
Ability to (advanced level): multitask, keep an open mind, embrace a customer-service attitude and behavior, have a positive attitude, deliver quality and quantity and timely work, adapt, set objectives, work independently, self-manage and self-motivate, anticipate, learn new technology (adapt new technologies), embrace the university’s mission and department’s priorities.
Skills (intermediate required or as noted): verbal/written communication, planning, organizing, monitoring, execution, problem solving, critical thinking, customer service (advanced), attention to detail (advanced), data analysis.
Knowledge (intermediate or as noted): Google workplaces, MS Suite, Zoom, Adobe Acrobat, YAMM (or similar), project management (basic), business acumen (basic), business writing/communication (advanced), database management (intermediate desired). Overall, highly technologically knowledgeable.
Required Documents
- Resume
- Cover letter applicable to the position
- List of references (we will contact references of successful applicants)
Optional Documents: documents demonstrating success in past and/or current positions.
- Project plans
- Report/s
- Business case/s
For best consideration apply by April 29, open until filled.
Benefits
The University of Maryland College Park offers excellent benefits including health, tuition remission, flexible spending accounts, etc.
Diversity Statement The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational p
