Position Summary
The Graduate Assistant will provide administrative and organizational support to the Internal Auditor/Risk Manager by helping track compliance requirements, deadlines, and documentation status. This role does not involve reviewing confidential or sensitive information and does not include direct audit fieldwork.
Key Responsibilities
- Monitor and track departmental deadlines related to compliance, reporting, risk assessments, and follow-up items.
- Maintain and update internal tracking logs, calendars, and records to ensure timely completion of assigned tasks.
- Assist in reconciling non-confidential information for internal records (e.g., confirmations of submissions, policy acknowledgments, departmental status updates).
- Compile progress updates and summaries to brief the manager on upcoming deadlines and outstanding items.
- Organize electronic files and folders to ensure proper documentation and accessibility for compliance purposes.
- Support the preparation of non-sensitive reports, reminders, and communications to departments as directed.
- Assist with scheduling, meeting notes, and follow-up correspondence.
- Help maintain audit and risk management dashboards or compliance checklists without accessing private or restricted data.
Qualifications
- Currently enrolled in a graduate program (any field with strong administrative or organizational skills).
- Excellent attention to detail and ability to track multiple deadlines.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office (especially Excel, Word, Outlook).
- Ability to stay organized and follow clear instructions.
- Reliable, professional, and able to maintain confidentiality even without handling sensitive data.
Work Schedule
- 20 hours per week during the academic year (flexible scheduling within business hours)
Salary: $12,220. No tuition remission offered. Time period is from date of hire to June 30, 2026.
What the Student Will Gain
- Experience supporting compliance and risk management functions in an organizational setting.
- Skills in deadline management, documentation tracking, and organizational coordination.
- Exposure to higher education operations from an administrative and compliance perspective.
Supervisor
Reports to the Acting Director of Internal Audit and Risk Management.
Application Process: Interested students should email a resume directly to Dr. Jocelyn Elliott, Acting Director of Internal Audit and Risk. Email: jasimmons@umes.edu
