Start Job Posting: 1/16/2024
End Job Posting: 1/31/2024
Where to Apply: Job Description – Events/Meeting Coordinator (230001LU) (taleo.net)
The Department of Psychiatry’s Division for Psychiatric Research Services for the University of Maryland School of Medicine (UMSOM) has an exciting opportunity for an Events/Meeting Coordinator (Events Coordinator) to join the Division’s Training Center. This virtual and in-person position involves coordination and management of conference/training planning activities. The incumbent should demonstrate the ability to exercise leadership, independence and creativity that requires independent judgment and action with considerable responsibility. The incumbent is expected to work in a team environment as a valued member of office staff. Some local travel is involved.
This position reports to Catonsville, MD.
The Department of Psychiatry has a tripartite mission of Clinical, Education, and Research agendas, serving our surrounding community and the State of Maryland, and providing expertise at a national and international level. Our Education programs are dedicated to training the next generation of physicians, scientists, and psychologists through our nationally competitive programs. The Department houses top-tier competitively funded researchers, including those at the Maryland Psychiatric Research Center. With over $43 million dollars of Federal grants and contacts, the Department is a leading clinical department within the University of Maryland School of Medicine. Through the integration of our basic science work with our T1 translational research, we are positioned to take advantage of new discoveries and developments in genetics, neuromodulation, neuroimaging, and molecular biology and chemistry. The selected candidate will perform duties that support the mission and vision of the department.
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation each year, paid holidays, sick time, and time for community service; subsidized comprehensive health insurance and supplemental retirement options; professional learning and development programs; limited tuition remission for employees enrolled at UMB; life insurance and long-term disability; and flexible work schedules and teleworking options (if applicable per job).
Primary Duties
- Assist in coordinating and facilitating virtual and in-person conference/training events. Coordination of the conference/training events may include hosting virtual Zoom Meeting/Webinars; securing venue sites, securing catering services, negotiating and securing overnight lodging agreements; securing and scheduling of IT services and equipment rental; and scheduling of conference presenters.
- Maintain large databases of attendees for Training Center-sponsored conference/training events; generate mass email mailings to those behavioral health stakeholders in the databases as training events are scheduled.
- Track and maintain registration information via the online registration process for various training events sponsored by the Training Center.
- Assist in creating/designing conference programs, invitation letters, registration forms, agendas, and evaluation forms for training events. Compile and generate reports from conference evaluations.
- Provide virtual and/or on-site support at the registration check-in for training events. Assist in providing logistical support to ensure that training events proceed seamlessly and successfully.
- Assist in receiving and processing training fee payments received; and providing reports regarding funds received.
- Maintain complete and accurate files of all training events which award CEUs, in order to maintain compliance with the Maryland Department of Health Boards of Social Work Examiners, Psychologists, and Counselors and Therapists under which the Training Center is authorized to award CEUs.
- Receive and screens telephone calls. Independently handle procedural and substantive matters or refer callers to others as appropriate.
- Perform other duties as assigned.
Qualifications
Education: Bachelor’s degree in a relevant field (English, Journalism, Public Relations, Communications) or related field (Marketing or Business).
Experience: Two (2) years of experience in event or meeting management, fundraising or development, public, or client relations. Experience with Zoom Meeting/Webinar, Cadmium (event planning software), Internet, and Microsoft Office Software such as Word, Publisher and Excel, and Outlook or other email client application preferred.
Other: Related experience may be substituted for education. Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.
The Hiring Range for this position is in the $50,000s, commensurate with education and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
