New Instructors – From Hire to Canvas
Adding Instructor to Classes:
*Once the contract has been processed in PHR (Payroll/Human Resources)
- Department Chairperson or Administrative Assistant enters the faculty on the instructor/advisor table in HAWKWeb.
- Department Chairperson sends Administrative Computing requests for faculty role access in HAWKWeb.
- Department Chairperson or Administrative Assistant links faculty to classes in HAWKWeb during the allotted department scheduling period
- After the scheduling period ends, the department Chairperson and/or Administrative Assistant should send requests to link faculty to registrar@umes.edu
- (If sent by the Administrative Assistant, the Chairperson must be Cc’d in the email)
*HAWKWeb automatically updates Canvas.
Students & Incomplete Course Grades
When a student receives an Incomplete Grade in a course, and a Contract is completed for the student to finish the coursework, the Instructor will need to complete a Help Desk Ticket and include the following information:
- Course ID and Term
- Student Name
- The date the course should be completed.
CITOL will then create a new section of the existing course, with an “i” after the course ID. Both the student and the instructor will use the original course.
Adding TA’s to Courses in Canvas
- The TA contract must be entered into the payroll system by HR, and it rolls over nightly to HawkWeb.
- This allows departments to set them up on the instructor-advisor table as TAs.
- Then, if the class schedule is open, the department can add them as a TA.
- If the period has closed, the department must send the change in academic schedule form so they can add them as a TA to the class in Hawk Web, which in turn adds them to Canvas once the system updates.
- Under no circumstances will anyone be added to a class directly.
- The TA enrollments must go through HR, as long as the department has completed the correct forms, the Registrar will add the TA to Hawk Web, which will roll over to Canvas.
NEW Chair Admin Role in Canvas
Spring 2025 Department Chairs NEW ROLE
The NEW Chair Admin Role in Canvas allows the department Chair to access all of the courses in their corresponding Canvas Sub-Account.
Canvas Training Resources
We have the following Canvas trainings available:
*Canvas Training Registration – Self Paced Canvas course
Outcomes in Canvas for Assessment
What are Outcomes in Canvas? Outcomes allow the administration and faculty to track mastery in a course. Users can import Account, State, and Common Core Standards into an account and course. Assessments designed to test student knowledge or require students to demonstrate a specific skill resulting from a learning activity can be aligned with learning outcomes using rubrics (which can also be used for grading). This is extremely helpful for accreditation purposes and program assessments.
YuJa Lumina Recording
YuJa Lumina recording has been connected in Canvas. Faculty, Students, and Staff can use this platform to record and edit videos in Canvas.
If you have a staff member who would like to use YuJa to record and edit videos, they can request a Canvas Sandbox by completing this form.
