New Instructors – From Hire to Canvas
Adding Instructor to Classes:
*Once the contract has been processed in PHR (Payroll/Human Resources)
- Department Chairperson or Administrative Assistant enters the faculty on the instructor/advisor table in HAWKWeb.
- Department Chairperson sends Administrative Computing requests for faculty role access in HAWKWeb.
- Department Chairperson or Administrative Assistant links faculty to classes in HAWKWeb during the allotted department scheduling period
- After the scheduling period ends, the department Chairperson and/or Administrative Assistant should send requests to link faculty to registrar@umes.edu
- (If sent by the Administrative Assistant the Chairperson must be Cc’d in the email)
*HAWKWeb automatically updates Canvas.
Students & Incomplete Course Grades
When a student receives an Incomplete Grade in a course and a Contract is completed for the student to finish the coursework – the Instructor will need to complete a Help Desk Ticket and include the following information:
- Course ID and Term
- Student Name
- The date the course should be completed.
CITOL will then create a new section of the existing course which will have an “i” after the course ID. Both the student and the instructor will use the original course.
Adding TA’s to Courses in Canvas
Teaching Assistants need to be added through the Registrar’s office due to FERPA issues.
Please email the Registrar to request TA’s be added to your courses.
Importance of the Help Desk
Please be sure to complete a Help Desk ticket for all issues within LMS Canvas. Include as much detail about the situation or question.
The Help Desk should be utilized rather than email. Emails always slip through the cracks and there are 3 people watching the Help Desk at any given time.
Often, we need to bring in other departments in to investigate the issue. The Help Desk allows a central tracking of all LMS Canvas requests.
Requests for Chair to be added
To have a “Chair” added to courses – please complete a Help Desk ticket and include all courses for the Chair to be enrolled in.
Canvas Training Resources
We have the following Canvas trainings available:
*Canvas Training Registration – Self Paced Canvas course
Outcomes in Canvas for Assessment
New Faculty Canvas Access
Chairs can request newly hired faculty gain up to 60 days early (from the contract start date) Canvas access. Please complete this Canvas Early Access Request form.
YuJa Enterprise Recording
YuJa Enterprise recording has been connected in Canvas. Faculty, Students, and Staff can use this platform to record and edit videos in Canvas.
If you have a staff member who would like to use YuJa to record and edit videos, they can request a Canvas Sandbox by completing this form.
