New Instructors – From Hire to Canvas
Adding Instructor to Classes:
*Once the contract has been processed in PHR (Payroll/Human Resources)
- Department Chairperson or Administrative Assistant enters the faculty on the instructor/advisor table in HAWKWeb.
- Department Chairperson sends Administrative Computing requests for faculty role access in HAWKWeb.
- Department Chairperson or Administrative Assistant links faculty to classes in HAWKWeb during the allotted department scheduling period
- After the scheduling period ends, the department Chairperson and/or Administrative Assistant should send requests to link faculty to registrar@umes.edu
- (If sent by the Administrative Assistant the Chairperson must be Cc’d in the email)
*HAWKWeb automatically updates Canvas.
Students & Incomplete Course Grades
When a student receives an Incomplete Grade in a course and a Contract is completed for the student to finish the coursework – the Instructor will need to complete a Help Desk Ticket and include the following information:
- Course ID and Term
- Student Name
- The date the course should be completed.
CITOL will then create a new section of the existing course which will have an “i” after the course ID. Both the student and the instructor will use the original course.
Adding TA’s to Courses in Canvas
- The TA must be in the payroll system by HR which rolls over nightly to HawkWeb.
- This allows departments to set them up on the instructor advisor table as a TA.
- Then if the schedule of classes period is open the department can add them to the class as a TA.
- If the period has closed the department must send the change in academic schedule form for us to add them as a TA to the class in Hawk Web which in turn adds them to Canvas once the system updates.
- Under no circumstances will anyone be added to a class directly.
- The TA enrollments must go through HR, as long as the department has completed the correct forms the Registrar will add the TA to Hawk Web which will roll over to Canvas.
Importance of the Help Desk
Please be sure to complete a Help Desk ticket for all issues within LMS Canvas. Include as much detail about the situation or question.
The Help Desk should be utilized rather than email. Emails always slip through the cracks and there are 3 people watching the Help Desk at any given time.
Often, we need to bring in other departments in to investigate the issue. The Help Desk allows a central tracking of all LMS Canvas requests.
NEW Chair Admin Role in Canvas
Spring 2025 Department Chairs NEW ROLE
The NEW Chair Admin Role in Canvas allows the department Chair to access all of the courses in their corresponding Canvas Sub-Account.
More to come!
Canvas Training Resources
We have the following Canvas trainings available:
*Canvas Training Registration – Self Paced Canvas course
Outcomes in Canvas for Assessment
What are Outcomes in Canvas? Outcomes allow the administration and faculty to track mastery in a course. Users can import Account, State, and Common Core Standards into an account and course. Assessments created to test student knowledge or to require students to demonstrate a specific skill resulting from a learning activity can be aligned to learning outcomes using rubrics (which can be used for grading simultaneously). This is extremely helpful for accreditation purposes and program assessments.
New Faculty Canvas Access
Chairs can request newly hired faculty gain up to 60 days early (from the contract start date) Canvas access. Please complete this Canvas Early Access Request form.
YuJa Enterprise Recording
YuJa Enterprise recording has been connected in Canvas. Faculty, Students, and Staff can use this platform to record and edit videos in Canvas.
If you have a staff member who would like to use YuJa to record and edit videos, they can request a Canvas Sandbox by completing this form.
