Process for Requesting to Review Student and Faculty Records
- Submit a Request
Students and faculty members may submit a formal written request to review their own records. The request must be in writing sent via a university email or submitted in person to the Program Director and the Assistant Program Director at least 10 workdays prior to the date it is needed. - Verification of Identity
After receiving the request, the Program Administrative Specialist or Program Management Specialist will verify the identity of the requester to ensure that only authorized individuals have access to the records. - Scheduling an Appointment
Once the request is approved, the program will contact the requester to schedule a convenient time to review the records in person or via a secure online platform. The appointment time will be scheduled within 10 days of the initial date of request. - Review of Records
The requester may review their records during the scheduled appointment. Records will be made available in a private setting, ensuring confidentiality and security. - Request for Copies
If copies of the records are needed, indicate this on the initial request and note if the copies are needed via email or printed. Copies will be provided in accordance with program and institutional policies. - Amendment Requests (Optional)
If discrepancies or errors are found in the records, students or faculty may submit a request to amend their records to the Program Director and Assistant Program Director. The program will review and address such requests based on applicable regulations and policies. This process ensures that the review of records is done securely, efficiently, and in compliance with program guidelines.
This process ensures that the review of records is done securely, efficiently, and in compliance with program guidelines.
Process for Accessing Student Records
- Access to Personal Records Only
Students may only access their own academic records. Under no circumstances are students permitted to access the records of other students or any faculty members. - Restricted Access
Records of other students and faculty are strictly confidential and protected by institutional privacy policies and applicable laws (e.g., FERPA). Unauthorized access or attempts to access these records will result in disciplinary action. - Request for Records
If a student wishes to review their own records, they must follow the appropriate process by submitting a formal request to the designated person (e.g., Program Director and Assistant Program Director.) The request will be processed in compliance with program guidelines. - Enforcement of Privacy
The program is committed to protecting the privacy of all students and faculty. Any violations of this policy, including accessing or attempting to access unauthorized records, will be subject to referral to the Progress and Promotions Committee for investigation and potential sanctions including, but not limited to, a professional citation or dismissal from the program.
This process ensures that all records are handled with the highest level of confidentiality and privacy protection.
