Withdrawal Policy
During the course of the Program, if a student encounters difficulty meeting course objectives or maintaining acceptable grades due to unexpected illness or other significant problems or impairment IT IS THE STUDENT’S RESPONSIBILITY TO NOTIFY THE DIDACTIC EDUCATION DIRECTOR, CLINICAL EDUCATION DIRECTOR AND/OR THE PROGRAM DIRECTOR AS SOON AS POSSIBLE. The Didactic/Clinical Education director and/or the Program Director will meet with the student to discuss the option of withdrawal from the program/University. To proceed with withdrawal the student must, complete a withdrawal Form located on the UMES and PA Program websites, WITHDRAWAL-FORM_rev-4-2022.pdf (umes.edu). The form requires signatures from the Faculty Advisor, Program Director, Office of Student Financial Aid Staff, VP Administrative Affairs or Designate, University Post Office, and the Office of the Registrar and should be submitted to the Office of the Registrar.
The Withdrawal Period starts the day after the Drop Period ends (check Academic Calendar for specific dates, which is subject to change). If you withdraw from a course, it will show on your Transcript with the grade of “W” (withdrawal). Failure to attend classes does not constitute an official withdrawal and will result in “F” grades for a course(s) and liability for all charges incurred. The effective date for withdrawing from a course(s) is the date the form is filed at the Office of the Registrar. YOU MUST WITHDRAW DURING the WITHDRAWAL PERIOD. No student may withdraw after the last scheduled day of classes in a given semester. Students withdrawing from the University during a semester will be credited for all academic fees charged to them, in accordance with the following schedule.
Period from First Day of Instruction Refundable Percentage:
Two weeks or less 80%
Between two and three weeks 60%
Between three and four weeks 40%
After four weeks No refund 0
The effective date for withdrawals, with regard to refunds and grades, is the date the form is filed at the Office of the Registrar. Exceptions will be referred to the Academic Appeals Board. No part of the charges for room and board is refundable, except when the student officially withdraws from the University or is given permission by the appropriate officials of the University to move from the residence facility and/or to discontinue dining hall privileges. When permission is given to discontinue dining hall privileges, the meal card must be turned in to the Office of the Vice President for Administrative Affairs. In these cases, the room refund will be computed by deducting ten percent (10%) of the charge for the semester as a service charge and the remainder will be prorated on a weekly basis. Refunds to students for board (dining hall) charges will be calculated in the same manner. No room and/or board refunds will be made after the fourteenth week of the semester. Weekly basis shall be defined as a complete week or any fraction thereof.
Readmission After Withdrawal
A student who withdraws from the UMES PA Program while in good academic standing may re-apply for re-admission into the UMES PA Program; however, re-acceptance after withdrawal is not guaranteed. The former student must re-apply in its entirety and compete with that cohort of applicants also seeking admission into the program.
