Forms
Incident Report Form
Student Waivers
The following documents are waiver and off-campus trip request forms for your use. Please feel free to click on the following links to download/print the PDF and WORD versions of each. Please contact the Enrollment Management and Student Experience office if you have any questions.
Blank Waiver (file type: pdf)
Completed Package – Trip Request, Roster & Waiver (file type: pdf)
Student Election Review Committee (SERC)
The Elections Commission The Elections Commission is an independent group that oversees the undergraduate Student Government Elections process. The Commission is responsible for holding and monitoring elections for Student Government positions, Student Body Referendums, and other student organizations requesting the supervision of the Election Commission. The Commission is responsible for oversight: publicizing the elections, creating candidates’ election packets, coordinating all meetings regarding the election’s process, and managing all designated polling sites. In addition, the Commission investigates all alleged election code violations and irregularities. The election’s calendar is determined by the Student Government Constitution. Elections are held in the spring during the month of April each year.
The Composition and Duties of the Election Commission
A. The Election Commission shall consist of 5 persons � 3 faculty/staff members
and 2 students.
B. The chairperson shall be appointed by the Associate Vice President for Student Affairs.
C. The chairperson shall vote only in case of a tie.
D. The student members shall be the sitting senior class president, and an SGA
presidential appointee.
E. No student running for an office (SGA president, SGA vice president, class presidents,
vice presidents, or Mr./Ms. UMES) shall serve on the Elections Review Commission
during the election. If any vacancies occur, the SGA president shall fill the position
with a senator(s).
F. No member of the Election Commission or any election official shall campaign for any
candidate during any such election that he/she helps conduct.
G. Faculty/staff members shall be appointed by the Associate Vice President for
Student Affairs.
H. The responsibility and authority of the Elections Commission shall be to:
1. Conduct and supervise the election of officers for the Student Government Association;
2. Control all activities related to the election;
3. Establish rules for election publicity;
4. Make known the qualifications for candidacy as well as duties pertaining to the office
which the candidate is seeking;
5. Establish deadlines for filing and the submission for applications and related materials
by candidates;
6. Publicize the date, time and place(s) of voting;
7. Secure and identify designated polling (voting) place(s) and volunteers to assist
with voting;
8. Secure a list of persons eligible to vote;
9. Verify the academic qualifications of candidates;
10. Monitor the voting process and certify the election results;
11. Make known all information concerning the election of the SGA officers at a
formal Student Body meeting;
12. Ensure that campaign regulations are adhered to and enforce appropriate
disciplinary sanctions, including disqualification if violations occur, and
13. Patrol campaign areas to enforce the Election Regulations.
I. Campaign Regulations
1. The campaign period as scheduled by the Election Commission shall be from the time
of the written verification/announcement until the closing of the polls on Election Day.
2. Candidates may hang posters and distribute literature on campus until Election Day.
3. On ELECTION DAY, all posters and/or literature must be removed from the floor of or
the immediate vicinity of the designated polling site(s) before 8:00 a.m. All other
materials may remain on display until the day after the election; however, candidates
are responsible for removing and disposing of all hung or posted campaign material
within twenty-four (24) hours of polls closing.
J. Campaign Procedures
1. No person(s) outside of the student body shall be allowed to campaign for any
candidate.
2. All campaign materials (flyers, posters, pictures, buttons, etc.) must be approved by
the Office of Student Activities before they are distributed, hung or posted.
3. All campaign literature distributed posted and/or hung without an appropriate approval
will be promptly removed and discarded.
4. All campaign materials, including speeches, must be free of slanderous and
libelous contest, and any use of profane and/or obscene language or symbols is
strictly prohibited.
5. There shall be ABSOLUTELY NO CAMPAIGNING ON THE FLOOR, OR IN THE
IMMEDIATE VICINITY OF ANY DESIGNATED POLLING SITE ON ELECTION DAY.
(This includes the distribution of campaign literature and/or vocalized
expressions of support).
6. In the event of a tie, a run-off election will be held between those tied. The Elections
Review Commission will decide the time and date.
K. Election Officials
1. An election official shall be present at each designated polling place throughout the
official election time period. The election official shall be defined as any person on the
Election Commission or appointed by the Chairperson; however, no election official
shall be a candidate for office or have campaigned for any candidate appearing
on the ballot in the election that he or she helps conduct.
2. The election official(s) shall be any person on the Election Commission or appointed by
the Commissioner to enforce these regulations and the Student Government
Constitution. The election official shall be responsible for operating the polling
designated place and approving the ballots.
3. Should a situation arise in which a polling place would be left without an election official,
the Election Commissioner is empowered to close that polling place with the approval
of the Student Government Advisor, until such time as an election official can be
obtained for that polling place.
L. Violations
1. Any alleged campaign violation(s) or irregularity must be submitted, in writing, to the
Elections Commission within twenty-four (24) hours of said violations(s).
2. The Election Commission will then hold hearings, when deemed necessary, within
forty-eight (48) hours of receipt of the letter indicating the alleged violations(s) or
irregularity, and the decision will be rendered within that same 48-hour period.
3. The decision of the Elections Commission is final.
